Recognizing, Understanding, and Appreciating Differences
                          17 Spring Valley Road, Arlington, MA  02476 

781/643-5190 (P)     781/643-5195 (F)             office@visions-inc.com        www.visions-inc.com

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JOB DESCRIPTION

TITLE:           Administrative Assistant

SUPERVISOR:  Office Manager

GENERAL DUTIES:  Assist in the daily operations of the main VISIONS office by providing administrative, word processing, photocopying, and general clerical support for office staff. 

SPECIFIC TASKS:

1.      Front-line for all incoming calls and postal mail: answer phones, respond to general inquiries, relay messages, receive and distribute incoming mail daily, and ensure that information is flowing accurately.

2.      Mail materials daily, making sure that information requested is promptly distributed and necessary resource materials are available (from stamps.com, FedEx, etc.)

3.      Maintain the VISIONS database and mailing list and follow-up on incorrect contact information.

4.      Keep up with regular filing (as needed).

5.      Work with the Business Manager to maintain office and household supplies.

6.      Oversee the VISIONS Lending Library.

7.      Assist with time-limited projects as needed.

QUALIFICATIONS: Individual must be comfortable in a multicultural environment; familiar with office procedures and systems; comfortable interacting with consultants and clients, including via telephone and email; strong oral and written communication skills; ability to juggle several tasks simultaneously and carry tasks through to completion; and proficient in MS Word, Excel, PowerPoint, and database management.

SCHEDULE: Approximately 40 hours per week, to be completed during regular business hours.